It is suitable for long distance communication and repetitive standing orders. There is also proxemics, which is how we utilize our personal space. Disadvantages of in Organization Although written communication is widely used and has some advantages over the other forms of communication, it is not defect free. Placement of your hand is also important. While communication plays a pivotal role in the accomplishments of a business, when it is done ineffectively it can negatively impact the organization. Sending to feedback time of a letter is prolonging because the receiver tries to answer the letter after he has read it.
This can have very crucial implications for this project. Secrecy is not always possible to maintain through written communication. The main advantage of one to one communication is that it is permanent and easy to understand. Lacks confidentiality Written communication cannot be as confidential as personal communication. Navigating the Barriers to Communication Sometimes there are just too many barriers within an organization for the communication to be effective. Both are the sub categories of verbal communications : When the communication is in the form of signs, symbols or gestures which do not use any structured form of abstract letters or sounds to convey information, then we call it as non-verbal communication. It is expensive not so much due to postal charges but in terms of so many people spending so much of their time.
Writing is more unique and formal than speech. And our increasing reliance on fast, technology-aided forms of communication may mean that heavy ellipsis usage is not going away anytime soon. It is suitable for sending statistical data, chart, diagram, pictures, etc. Whether hard-copy or electronic, stored material may inadvertantly be lost or destroyed. A written and signed document carries more weight and validity than spoken words. Because here needs to discuss everything in black and white. In all languages of the world writing appeared ages after speaking.
So the decision maker cannot take decisions quickly. Drafting of such message and therefore sending the message to the receiver involves observation of various rules, procedures or formalities. The verbal form of communication gives you this facility to quickly send intended message thus saving you time. Conveying correct and accurate information is not only important for the person concerned but is also vital for the organization as a whole. Disadvantages of Written Communication Written communication does not save upon the costs. Goodwill and image building Written documents acts as a representative of the company and helps to increase goodwill and image building.
Uniformity in work procedure can be maintained through written communication. But not so on the statement in black and white. Disadvantages of Verbal Communication: Chances of distortion of meaning: Due to the presence of various barriers in effective communication it happens that the intended meaning of the message changes for the intended person which causes a lot of problems in the future. A major disadvantage of communicating in writing is the lack of immediate feedback. Written communication has no scope for immediate clarification if not understood properly.
It is a very rigid means of communication. It can be sent to many persons at a time. It is easy to send unpleasant or bad news through written communication. So there is a chance of leakage of information from any employees which may cause a huge loss to Organization. While these kinds of tools are great for increasing the channels of communication, they can also bog users down with the sheer volume of content. For information: Without the presence of any means of communication it will be very difficult to express the exact information of others. If it is needed, important information can be collected from the preserved documents.
The message should be clear so that the reader doesn't get confused. Then he gives it careful thought or filters it through his mind and plans out his reaction to it. The above demerits are required to be addressed while making written communication. So inter cultural communications becomes a headache as you will need a third party to understand and communicate. There are so many forms of written communications; some of these forms include the following: newsletters, memos, books, articles, circulars, reports, posters, notices, etc.
But when we want to be lazy, they also allow us to avoid thinking too much while crafting a message. While communicating verbally, you are more likely to convey matter simply in plain readable text and understandable language which is widely preferred. Permanent record Benefits of written communication is that it is a filed for future reference purpose. Sometimes subtle hints given or some words spoken with some intention get misinterpreted and a whole new different meaning comes out of it. The written communication is one of the most significant means of communication in any organization in the business world. One may go back on the spoken words. It creates permanent record of evidence.
Therefore it is always necessary to keep your communication process clear of any unwanted discussion that may lead to wastage of your precious time and energy. Some interacted face to face; others via instant message. Costly: Written communication is expensive in nature. It is quite impossible to delegate power without a written document. Lack of secrecy Written communication is exposed to everyone who is concerned with the message or information. Also, writing is more valid and reliable than speech.
Due to this red-tapism, quick decision making is hampered. People prefer more of verbal communication due to the convenience factor dominating over other types of communication. Some of these include providing a context to speak about, and automatically assuming goodwill, and that not everything is meant to perceive as negative. It is a time consuming media. In short, followers follow the leader because of their effective means of communicating their idea to the audience. Dance forms can be both traditional and modern. Communication is a fluid process that has its advantages and disadvantages.